Databases and active database #
A database is a collection of data, such as an expedition, a project or a private set of records.
Open in the application #
Active database #
The active database is the database you are currently working in. It affects record lists, sites, some galleries and data-entry forms. Before working in the field, check that the correct database is active.
On the My databases screen, use the Active Database panel. Select a database from the list of databases available to you and click Change. The change takes effect immediately and remains selected the next time you sign in.
Database (Dataset) #
A database, technically also called a Dataset, is a separate working project in ENTOMONE. It can represent an expedition, a private set of records, a research topic or a shared team database.
In one database you keep records, sites, photos, notes, GPS data and material prepared for reports, exports or publication. The database defines the working context: it controls which records you see, where new observations are added and who can collaborate through permissions and invitations.
SQLite database privacy and security #
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Separating the active database from private cloud backups protects the user's data. A file saved on Google Drive is a backup, not the database ENTOMONE is currently working with. Users retain independent access to their backups, media and exports even when the ENTOMONE service is temporarily unavailable.
The data state embedded when the SQLite backup is created can be browsed with User data reports, also known technically as the SQLite Database Report.
Data and permissions #
A database organizes data and permissions, but it does not automatically provide full visibility of other users' media. Record and media visibility is additionally protected by ownership rules.
Database export #
The selected database can be exported as a ZIP package. The export is saved to the signed-in user's Google Drive and can be downloaded locally.
Related topic: Record export to CSV.