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Records / Adding

Upload - Photos #

The Upload screen adds one or many photographs. To load records from a file instead, use the Import CSV button below the photo controls. Each selected photo starts as a separate draft record. Before saving anything, you can combine photos that show the same specimen or observation.

Typical scenario #

You have a set of photos from one trip. Three images were taken of the same insect within a short period, while two more document another specimen at a different place. Add all files together, combine the first three into one record, and group the remaining photos by observation. ENTOMONE will save the correct number of records, each with one or several photos.

Prepare the records #

  1. Open Records → Upload and select one or many photos.
  2. On a phone, tap the round selection control on every photo that belongs to the same observation. A green ✓ and border confirm the selection. On a computer, use the same controls or hold Ctrl (Cmd on macOS) while clicking more cards.
  3. Select Combine. The selected cards become one draft record with a photo carousel and a 1/N counter.
  4. Complete or correct the species name, date and time, coordinates, observation place, site, accuracy and notes. The date and GPS are initially read from EXIF when available. After GPS is read, ENTOMONE automatically fills an empty Locality field; no separate button is required.
  5. Review the automatically recognised localities and correct them manually if needed. Lookups run sequentially, and a manually entered name is not overwritten.
  6. Repeat the grouping for the remaining photos, then select Save N observations.

When you select a name from an iNaturalist suggestion, ENTOMONE also loads its family and complete taxonomic tree and saves them in your private dictionary. The form waits for this lookup to finish before uploading the photos. A name entered manually, without selecting a suggestion, may still require the family to be completed later.

During saving, a progress bar shows the percentage of data uploaded. Once the upload is complete, it indicates that the records are being processed on the server. If saving fails, the page is not reloaded: selected photos, groups and entered values remain in the form. When the combined photo size exceeds the server limit, ENTOMONE displays both the actual size and the limit. Remove some photos and save the material in several batches.

Photo tools #

On a phone, the photo tools remain visible; on a computer, they appear on hover. The ✓ control adds or removes a card from the multi-selection, the magnifier opens a large preview, the minus removes only the current photo from the draft record, and the cross removes the entire draft record. Side arrows move through photos in a combined group.

Removing or combining a card on this screen changes only the set being prepared. Records are created only after the final save action.

Open in the app #